Things Worship Leaders Could Delegate


This post is a brainstorm! Ideas for things you can delegate in your worship ministry.

Right off the bat, many of us might dismiss this post thinking we have no one to delegate to! But don’t give up. You will be surprised who in your church (or paid admin services) might respond to joining you in ministry. People probably aren’t coming up and asking you to take on work, so you have to put in the time to create the right frameworks. Once you do, you have the oppourtunity to build a team of leaders and workers around you who help make things more effective in your ministry.

One of the best things we’ve read on how to delegate is from Michael Hyatt a few years back. You can read it here.

From Michael Hyatt: As a leader, whenever you delegate a task, you need to make it clear what level of authority you are conferring on others:

  • Level 1: Do as I say. This means to do precisely what I have asked you to do. Don’t deviate from my instructions. I have already researched the options and determined what I want you to do.
  • Level 2: Research and report. This means researching the topic, gathering information, and reporting what you discover. We will discuss it, and then I will decide and tell you what I want you to do.
  • Level 3: Research and recommend. This means researching the topic, defining the options, and presenting your best recommendation. Give me the pros and cons of each option, then tell me what you think we should do. If I agree with your decision, I will authorize you to proceed.
  • Level 4: Decide and inform. This means making a decision and then telling me what you did. I trust you to research, make the best decision possible, and keep me in the loop. I don’t want to be surprised by someone else.
  • Level 5: Act independently. This means making the best decision—there is no need to report back. I trust you completely, and I know you will follow through. You have my full support.

So here’s a brainstorming list of things you might delegate to those around you!

✅ Scheduling team members

✅ Creating chord charts

✅ Being a worship team host on Sundays

✅ Leading the prayer circle before worship

✅ Scheduling the devotion leaders for rehearsals

✅ Entry of lyrics into Pro-Presenter

✅ Sound and tech set up before rehearsal

✅ Backstage organization

✅ Creating clicks and tracks

✅ Working with vocalists

✅ Planning snacks for worship team gatherings and meetings

✅ Worship service admins – who help people get to the right place when they need to be

✅ Proofreading publications

✅ Creating audio tracks and adding to Planning Center

✅ Tagging and categorizing songs in Planning Center

✅ Creating new song flows in Planning Center (instead of PDF’s or Song Select)

✅ Providing food for the team before worship on Sunday

✅ Serving as a team captain (drummer captain, guitar captain, vocal captain, etc)

✅ Taking new song requests and getting them in the system

✅ Social media for the worship team

✅ Onboarding process for new team members

✅ Finding new songs for the church

✅ Helping to lead the middle school or high school worship team

✅ Arranging some mission experiences for the worship team

✅ Setting up a Christmas caroling event for the worship team

✅ Scheduling those who help serve communion or read Scripture in worship

✅ Leading worship some weekend you’re not in town

✅ Introducing a song or praying during worship

✅ Taking photos of your ministry team and events

What else do you delegate?